This policy describes how toolcollection.eu ("the Site") processes the personal data of visitors, in compliance with Regulation (EU) 2016/679 (GDPR) and applicable data protection law.

Data controller

The data controller is the operator of toolcollection.eu, who can be contacted at: info@toolcollection.eu.

Data we process

Most tools available on the Site (timer, unit converter and others) run entirely client-side, in the user's browser: values entered into those tools are never sent to or stored on our servers. CronTool, PDF Tools and File Converter are exceptions — see the dedicated sections below.

The Site does, however, automatically collect some data:

• Browsing data: IP address, browser type, operating system, pages visited and access times, collected via server logs for security and technical operation purposes.
• Cookies and similar technologies: technical cookies required for the Site to function and, subject to consent, third-party cookies for advertising purposes. See the Cookie Policy for details.

CronTool — additional data processing

CronTool requires an account and stores data server-side in order to operate:

• Account data: email address and a bcrypt hash of your password (never the password itself).
• Job data: the URL, HTTP method, headers and schedule you configure for each job, and a log of each execution (timestamp, HTTP status, response time, and the first 500 characters of the response body) used for troubleshooting and billing. If a URL you schedule returns personal data about a third party in its response, that data may be captured in this log; you are responsible for the URLs you schedule. Execution logs are retained for 90 days and then automatically deleted.
• Billing data: your credit balance, usage/recharge ledger, and invoices, retained as long as required by applicable accounting and tax law.
• IP address, for login/registration rate-limiting (abuse prevention).

To provide the service, CronTool shares data with the following sub-processors: OpenAI (the natural-language text you enter when creating a job, to generate a proposed schedule), Brevo (your email address, to send account and billing emails), and Stripe (billing details necessary to process a payment; we never see or store your card details). Each acts under its own privacy policy as an independent data processor.

PDF Tools & File Converter — additional data processing

PDF Tools and File Converter do not require an account, but do process files and some technical data server-side. Both share the same prepaid credit wallet, described once here:

• Uploaded files: the files you upload are stored temporarily on our servers to perform the requested operation (compress, merge, split, convert), and the result is kept available for download for 1 hour, after which both the uploaded files and the result are automatically and permanently deleted.
• IP address (hashed): we store a one-way cryptographic hash of your IP address, never the IP itself, to enforce each tool's free-tier daily usage limit.
• Wallet cookie: if you add prepaid credit, a random identifier is stored in a cookie on your device to track your balance across every tool that accepts credit; this identifier is not linked to any account, email address, or other personal data, unless you optionally provide an email when adding credit to receive an invoice.
• Billing data: your credit balance and usage/recharge ledger (keyed to the wallet cookie identifier, not to you personally), and any invoice you request, retained as long as required by applicable accounting and tax law.

To provide the service, PDF Tools and File Converter share billing details necessary to process a payment with Stripe (we never see or store your card details), and, if you request an invoice by email, your email address with Brevo to deliver it. Each acts under its own privacy policy as an independent data processor.

Advertising and third-party services

The Site hosts advertising spaces, including Google AdSense banners and sponsor banners such as mailprofessionale.com. These services may use cookies or similar identifiers to display relevant ads; for Google AdSense, Google's own privacy policy applies, available at policies.google.com/privacy.

Legal basis and purposes

Processing of browsing data is based on the controller's legitimate interest in ensuring the security and proper functioning of the Site. Processing via non-essential cookies is based on consent given by the user through the cookie banner.

Data retention

Server logs are retained only for as long as strictly necessary for security purposes, generally no longer than 12 months.

Your rights

As a data subject, you have the right to access your data, request its correction or deletion, restrict its processing, object to processing and, where applicable, request data portability. You can exercise these rights by writing to info@toolcollection.eu.

Changes to this policy

This Privacy Policy may be updated from time to time. We encourage you to review it periodically to stay informed of any changes.